Request for Volunteers
The purpose of the Association is to advocate on your behalf, reminding the government to honour the pension you were promised and to fulfill the commitments made to you during your employment. All it takes is a few hours a month to keep our Branch viable and operating!
Serving on the board as an elected officer or director-at-large is an exciting opportunity! It is a chance to share your expertise and life experiences, add value in advancing the Association’s goals and objectives, meet new people and make a difference. Volunteering is also good for your health!
We need members to volunteer to join us and revitalize the Branch as soon as possible. The future of your branch depends on this. Currently, we have an urgent need for the following volunteer roles:
Vice President: The vice president’s role is to assume the duties and responsibilities of president in the event of the president's absence, disability, or refusal to act. The vice-president shall have such other duties and powers as the branch board may specify.
Secretary: Provides effective governance, focusing on admin functions. Working as an integral member of the branch board and accountable to the president, she / he is responsible for all administrative needs of the branch. Responsible for the following: Serves on the executive committee, keeps copies of the Association’s bylaws, branch bylaws and the branch board’s policy statements, maintains a full contact list of branch board members (and committees) including board member appointment dates, terms of appointments and board member bios, notifies board members of meetings, creates and distributes agenda for branch board meetings, Makes sure that there is quorum at board meetings, ensures accurate recording and distribution of minutes of the board meetings, signs board minutes to attest their accuracy, records all corrections to minutes, keeps copies of minutes of both board and committee meetings, conducts general board correspondence, Keeps records of all board correspondence, signs branch’s official documents as required.
Director-at-large: We have several portfolios for director at-large to choose from. Just to name a few:
- Membership and recruitment - Meetings are mostly held on Zoom, this role requires occasional travel to attend recruitment events at CFB Borden (and possibly other locations where there are federal department offices within the area). Also provides recruitment & engagement expertise when recruiting potential volunteers. Working as an integral member of the branch board & accountable to the president, and with the resources and support of the national office volunteer engagement staff, he / she is responsible for ensuring the branch has appropriate volunteer resources to maintain effective operations.
- Communications - Meetings are mostly held on Zoom. The member is to prepare Sage magazine branch reports, branch listings and branch In memorials (upon request only). Prepare branch emails and coordinate with national office. Maintain a list of volunteer phone callers and provide them with a list of members to call and advise of events such as the AMM and AGM. Prior to vacating the communications director position, assist in recruiting and training a successor.
Ad hoc volunteers: This role can be short or longer term and may involve making phone calls to members and/or helping with registration at meetings; occasionally special committee work.
Please do not feel that you must live in Barrie to volunteer for these roles. We currently have two executive members that live outside of Barrie and it works just fine!
Time commitment:
There are two general membership meetings per year: The annual member meeting and an annual general meeting that are approximately two hours each followed by lunch and usually held in Barrie at the Legion. There are monthly executive meetings on Zoom which are two hours long and one in-person meeting (none in December, July and August).
If you can spare some time to help revitalize your branch, you would be more than welcome. The ability to attend online meetings via Zoom may continue for some time. Ideally, board members should be comfortable navigating technology including emails, some knowledge of Word and/or Excel.
We invite you to contact us at huronia@federalretirees.ca to discuss the volunteer opportunities with your branch.
Thank you for considering volunteering for your branch!
Huronia Board
